St. Louis County Employee Self-Service

All employees will access one site for Employee Self-Service.

If you previously accessed the Employee Self-Service site via Option 1 (ESS) where no additional log in was necessary, you will now be required to log in using your Employee ID Number (EIN). Your EIN is on your Earnings Statement. Your password will initially be the last 4 digits of your social security number. You will be prompted to change your password at the first login. The new password can be alpha, numeric, or a combination as long as it is a minimum of 7 characters.

If you previously accessed the Employee Self-Service site via Option 2, there is no change for you. Continue to access the site in the same manner you did for the insurance open enrollment. You will use the same User ID (EIN) and the password you created during your initial sign-on process. If you have forgotten your password, require a password reset, or get locked out of the site, please email the REJIS Help Desk or call (314) 535-9497.

If you are a new employee, you will log in using your Employee ID Number (EIN) and the last 4 digits of your social security number. If you have not received an Earnings Statement yet or do not know your EIN, please contact your department's Payroll Coordinator. You will be notified by the Benefits Office or your department's Payroll Coordinator when you are able to complete your benefits enrollment. This is approximately two weeks after your hire date. See "Logging Into Employee Self-Service" and "New Employee Benefit Enrollment" below.

There are several areas of Self-Service that you can visit. In "Personal Information" you can review your personal information stored in our Human Resources system and make changes to your address, phone number, email address, dependents and emergency contacts. In "Pay/Tax Information" you can view your earnings online as far back as 2006. In January you can view your W-2 information. You can also make changes to your W-4 form and submit it electronically. Other options will be added to the Employee Self-Service site throughout 2010.

LOGGING INTO EMPLOYEE SELF-SERVICE

1. Access the site.
2. When the site opens, click on "Log In" in the upper right corner.
3. Enter your User ID (your EIN) and your password.
4. Click "Log In." If it is the first time you are logging into the site you will be prompted to change your password:
1. Enter your current password (last 4 digits of your social security number).
2. Enter your new password. The new password can be alpha, numeric, or a combination as long as it is a minimum of 7 characters
3. Enter your User ID (your EIN) and your password.
4. Click "Log In."
5. When you are logged into the site your name should appear in place of "Guest" in the top right corner in the orange bar.

NEW EMPLOYEE BENEFIT ENROLLMENT

You will be notified by the Benefits Office or your department's Payroll Coordinator when you are able to complete your benefits enrollment. This is approximately two weeks after your hire date.

1. After logging in, select the "Employee Self Service" tab on the left.
2. Select the "Benefits" tab on the left. A list of all benefit options will appear.
3. Make a selection in each of the options.
1. Select "Make New Election." The available plans/options will be listed.
2. Click the arrow to the left of the plan name to expand options and select the coverage desired.
3. If you are selecting dependent coverage for medical, dental, vision or life insurance, you will need to add your dependent(s) individually and for each type of coverage. This will have to be done before the selection can be saved.
• To add a dependent, select "Add New" and complete all of the requested information about the dependent. If you do not know the social security number, enter 111-11-1111. (You can go into the Self-Service site in Personal Information at a later date and change it to the correct number.) When added correctly the dependent's information will appear in the section below. Repeat for each dependent. It is not necessary to add yourself in this section.
4. Click "Continue" after each benefit option selection is made. This will return you to the Main Options Page so another option may be selected. If no coverage is desired select "I Decline" for each option. NOTE: In some of the options there is not a title listed for this selection. It is the last selection on each page. When you click on the arrow the "I Decline" option will appear. Please make sure you go into each option and either make a selection or decline the option.
5. When all choices have been made select "Continue." A review page will be displayed listing the selections and the cost per pay period.
6. Select "Submit Choices." A final page will be displayed. Please print and keep for your records.

As a new employee you have 45 days from your start date to make your selections. After that date no changes will be allowed until the next open enrollment period unless it is for a change in status/life event change.

CHANGE IN STATUS/LIFE EVENT CHANGES

A change to coverage selected during the Open Enrollment period may only be done if a change in status occurs during the year. Refer to page 7 of the 2009 Employee Benefit Guide for a list of status changes.

Changes to coverage must be consistent with the change in status. Election change must be made within 31 days of the event or changes may not be made until the next Open Enrollment period. See your Payroll Coordinator for necessary forms. Status changes do not allow you to change plans during the year.

If you have forgotten your password, require a password reset, or get locked out of the site, please email the REJIS Help Desk or call 314-535-9497.

For questions about the benefit plans, please email the Benefits Office or call (314) 615-8110.

If you have problems using the site, please email CAPS Support, or call Karen Miller at (314) 615-5425 or Sharon Remaklus at (314) 615-4630.